Corporate Responsibility

‘How we do it’ matters as much as ‘what we do’.

Our vision for QinetiQ encompasses more than financial success – managing risk, protecting our reputation and operating responsibly and safely are also key priorities. Our programmes are led by the Group Corporate Responsibility Director, and are embedded in the business through domain experts from key business functions such as health and safety, environment, human resources, learning and development, and procurement.

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Business ethics

We are committed to the highest standards of ethical conduct. We know this is critical for our success because it builds trust and transparency between QinetiQ and our key stakeholders.

“At QinetiQ, trust is our most prized possession. Critical to ensuring we maintain that trust is our approach to ethics, integrity and reputation. This forms the foundation of how we do business and manifests itself in everything we do; our relationships with our customers and stakeholders, industry partners, and shareholders. It also drives how we work with each other.”

We have a Group Code of Conduct, and all our employees, our leaders and our board receive training in business ethics.

Code of Conduct

The Group Code of Conduct underpins how we do business.

Its purpose is to clearly articulate our ethical standards and provide employees with a guide to what is expected of them in their behaviour and business activities. It provides information on how they can get help, and also guidance on their responsibility to report, if they identify a problem.

Within the Code we provide guidance to ensure employees are aware of, and understand, their ethical and legal responsibilities, and cover issues relating to employees, customers, shareholders and the community. Employees are given support on a range of topics such as diversity; safety; managing information; anti-bribery and corruption; and the environment.

Training

Annual business ethics training is mandatory for all employees across the Group and for the Board. It covers a range of issues such as anti-bribery and corruption, diversity, modern slavery and conflict of interest. We also provide more in-depth anti-bribery training for those in higher risk roles, for example those who carry out overseas business. Employees are also provided with refresher courses to ensure their knowledge is kept up to date.

Help and advice

If employees need help or advice, they are advised to talk to their manager first but we also provide ethics email advice services and a confidential reporting line. The contact details of our Group General Counsel are also made available for reporting issues or concerns to. The confidential reporting line is independently run and provides a confidential 24/7 service. We respond to a number of queries through the ethics advice services each year and all communication through the whistleblowing line is investigated. All of this advice is outlined in the Code of Conduct.

Leadership

Strong governance underpins responsible business practice and the Group has Board and Executive level commitment to corporate responsibility through the Group Risk & CSR Committee. The committee meets regularly and receives briefings on all material risk and CSR issues, including business ethics.

Our anti-bribery programmes are overseen by our Chief Ethics Officers who are senior executives. We adopt a zero tolerance approach to bribery and corruption.

Policy and process

Our policies, procedures and tools underpin our business ethics programmes. Included in these processes are risk assessment, due diligence, and sustainable procurement. How and what we buy is an integral part of improving our sustainability, so we continue to focus on the way we work with our suppliers. In the UK we are an active member of the MOD-Industry Sustainable Procurement Working Group. We have a robust process for undertaking due diligence, monitoring and audit of our use of commercial intermediaries; and we use expert third party due diligence providers to support our processes.

Networks

QinetiQ is an active Corporate Member of the Institute of Corporate Responsibility and Sustainability. We are a signatory to ASD (Aerospace and Defence Industries Association Europe) Common Industry Standards and a member of the ADS Business Ethics Forum.

Equality, Diversity & Inclusion

Our people are critical to our success, so it is vital that we create a workplace that is inclusive; where our differences are not only embraced but make us stronger. To achieve this, we have an Equality, Diversity and Inclusion programme to ensure we create a workplace and culture where everyone can be authentic, feel valued and realise their full potential.

As part of this programme we are focusing on leadership and culture, training, communication and awareness, recruitment and outreach. We collaborate with like-minded organisations and networks, such as the Employers Network for Equality and Inclusion (enei), to share ideas. QinetiQ is subject to new Gender Pay Reporting legislation and will be publishing information later in 2017. We continue to incorporate diversity and inclusion into everything we do. To support this, we have made three public pledges to diversity campaigns in the UK:

  • The 5% Club: Our commitment to apprentices and graduates is recognised through our role as a founding member of The 5% Club, a nationwide campaign encouraging UK companies to commit to 5% of their workforce being apprentices and graduates.
  • Your Life Campaign: Committing to encouraging more females to enter STEM career paths.
  • WISE 10 Step Plan: Committed to improving the pipeline of women in to STEM.

Responsibility to our people

We know our greatest asset is our people, and we create a climate and culture that will encourage them to deliver outstanding performance for our customers, for us and for themselves.

To attract and engage the best people we need to provide them with all the support they need to realise their full potential and employability, including:

  • A safe and healthy working environment
  • Significant long-term investment in learning and development for our people through our in-house Academy offering high quality career development training from Early Careers (apprentice and graduate) through all stages of professional development including further and higher education
  • Employee engagement surveys, to ensure we listen to their suggestions for improvements
  • Our ‘My Contribution’ programme, which gives employees a way to voice ideas for business improvements and converts them quickly into projects that benefit our bottom line
  • A culture of inclusion
  • Supporting our Armed Forces Community

Safety through leadership, responsible management, and commitment

QinetiQ recognises that our operations, products, services and advice have the potential to impact our employees, contractors, visitors, customers, and others in the community. We recognise that success hinges on the attitudes and behaviours of people in the organisation and we seek to create a safety culture in which employees naturally and instinctively pay proper heed to safety matters because it is expected of them, is what they are trained to do and is what the situation demands. Where appropriate we are committed to obtaining and maintaining external certification of our occupational safety management systems such has through our OHSAS 18001 certification. We manage corporately and at business level the effective identification, measurement, and control of risk to help prevent injury and cases of work-related ill health and ensure these principles are at the centre of our management of safety issues. We monitor, evaluate and continuously improve our performance in safety and occupational health through setting objectives which are effectively assessed by a robust assurance process. We provide and maintain a safe working environment for employees and the wider community in which they interact. Internal programmes such as ’Safe for Life’ are designed to engage our employees in maintaining a safe place to work.

Community investment

QinetiQ is committed to being a good neighbour in the communities in which we operate. We believe it’s the right thing to do and it’s valued by our employees.

As a significant employer of scientists and engineers, we want to inspire the next generation to consider careers in science and engineering. One way we do this is through our Science Technology Engineering and Maths (STEM) outreach programmes. As part of our commitment we are a signatory to the Your Life campaign.

QinetiQ also led the launch of The 5% Club, an initiative designed to invest in the younger generation by creating momentum behind the recruitment of apprentices and graduates in the UK.

We support a number of charities across QinetiQ that are important to our people. In the UK we partner with Alzheimer Society and Alzheimer Scotland, British Heart Foundation and Combat Stress. This year, we have also selected local Charity of the Year partners across many of our UK sites. In the US, employees fundraise for a number of defence charities; and in Australia we have a two-year partnership with the Australian War Memorial in Canberra to provide in-kind advisory services and engineering expertise.

Click on the related links on the right for some examples of our work.

Environmental stewardship

Being environmentally sustainable and responsible is important to our business and we work hard to understand the impact we have on the environment.

At QinetiQ we are committed to embedding an environmentally sustainable approach to business because we know it is important for our business, our customers, our employees and our communities. Our overall aim is to deliver continual improvement underpinned with a clear and focused strategy, instilled throughout our operations and implemented by an engaged and informed workforce.

  • Our Energy Matters programme brings together a focused campaign element, promoting involvement and the contribution that can be made at all levels within the organisation. This programme has supported our UK certification to ISO 50001.
  • We have been assessing climate change risks on some of the main sites we operate and identifying appropriate mitigations.
  • Our UK estate has an environmental management system which is ISO 14001 certified.
  • We recognise the importance of using technology to address issues like climate change. Our scientists and engineers have developed solutions that will help customers meet the sustainability challenges they face.

The table below provides a summary of the Group’s greenhouse gas emissions giving a summary of Scope 1 (fuel combustion and operation of facilities) and Scope 2 (purchased electricity) emissions.

 

FY17

FY18

FY19

Total Scope 1 emissions (tCO2e)

21,245

23,691

26,534

Total Scope 2 emissions (tCO2e)

31,210

36,857

39,668

Total Scope 2 emissions (tCO2e)

52,455

60,548

66,202

Our Scope 1 and Scope 2 emissions have been externally verified by an independent third party, Carbon Credentials, against the ISO 14064-3 standard. View the verification statement. More information on energy management and progress on our target can be found in the annual report and accounts.

We are making a positive environmental contribution through proactive conservation activities on some of our sites. Some of the UK sites we own and operate on behalf of the MOD under the Long Term Partnering Agreement contain valuable conservation areas, many of which are of national or international importance, including Sites of Special Scientific Interest (SSSI) and Special Areas of Conservation. These provide areas of undisturbed land for wildlife to flourish and help preserve habitats that would otherwise be lost. We take our stewardship of these conservation areas very seriously. By maintaining and enhancing their condition we make a valuable contribution to national biodiversity objectives. In 2013 we won the MOD’s top conservation award – the Silver Otter. We are members of our Trade Body (ADS) Environmental Working Group and the Mod-Industry Sustainable Procurement Working Group.

In 2015 we celebrated our long partnership with Marwell Wildlife in support of the conservation of Eelmore Marsh, at our Farnborough Head Office. Download our Eelmore Marsh PDF to read more.

Risk & CSR Committee

Terms of Reference for the Committee

Members

The members of the Committee shall be at least three non-executive directors. The Chairman of the Committee shall be appointed by the Board. The Chairman of the Committee shall also be a member of the Audit Committee.

The quorum of the Committee shall be two members.

Secretary

The secretary of the Company shall be the secretary of the Committee.

Attendance

The Group Chairman and the CEO would ordinarily be members of the Committee. The Committee shall normally require the attendance of the Group Safety and Governance Director; the Head of Internal Audit; and, for the relevant agenda items, the Compliance Implementation Director and the Compliance Audit Director, or any other executives of the Group to report on risk positions, management or the workings of the compliance regime.

The Compliance Implementation Director is responsible for implementing the Compliance Regime and the Compliance Audit Director is responsible for undertaking periodic audits of QinetiQ’s compliance procedures and their implementation by QinetiQ.

Frequency of Meetings

Meetings shall be held at least four times a year. Committee members may request additional meetings if they consider one is necessary.

Operation

The Risk Committee has three primary functions:

  1. To oversee the sound operation of the risk management systems
  2. To monitor risk exposures
  3. To monitor QinetiQ’s compliance with the compliance requirements (agreed with the MOD), the QinetiQ generic Conflict of Interest Policy, and the Proxy Regime.

The Committee reports on its activities and makes recommendations to the Board.

The Committee is authorised by the Board to investigate any activity within its terms of reference, including any areas of concern as to ethical impropriety. It is authorised to seek any information it requires from any employee and all employees are directed to co-operate with any request made by the Committee. 

The Committee is authorised by the Board to obtain outside legal or other independent professional advice and to secure the attendance of outsiders with relevant experience and expertise if it considers it necessary.

In relation to risk, while the Committee has responsibility for reviewing risk positions and the effectiveness of mitigation, discussions aimed at determining the type and amount of risk to be taken and the level of investment in mitigation to bring risk exposures into line with the risk strategy remain at the level of the full Board.

In relation to compliance, the function of the Committee is to monitor QinetiQ’s compliance with the compliance arrangements agreed with the MOD, the purpose of which is to ensure that QinetiQ is able to maintain its position as a supplier of independent and impartial advice to the MOD. The Committee is authorised to take whatever approach is necessary to oversee and ensure the effective application of the compliance systems.

Duties

1. To oversee the sound operation of the risk management systems

This will involve:

Review of the structure supporting risk management including the role of risk management specialists; the identification of risk owners, their accountability and their reporting lines up to the CEO and to the Board and board committees; and the operation of any Executive risk committee;

Review of risk identification, assessment and reporting processes;

  • Review of the effectiveness of the risk management or control systems and of the quality of the assurance over such controls. (This excludes controls relating to financial reporting risks.);
  • Reviewing reports from the Head of Internal Audit on the application of risk management systems and monitoring management implementation of agreed actions;
  • Overseeing the learning of lessons from past problems or successes and the system for incorporating such lessons into risk management practices;
  • Consideration of the prevailing risk and control culture including periodically forming a view of attitudes to risk and control; and monitoring the effective application of the QinetiQ Group’s business ethics principles including compliance with the requirements of the Bribery Act;
  • Whilst recognising the requirements of the Proxy Regime, meet its oversight obligations by continuing to determine how risk management and internal control are applied in any US business covered by such a regime, in part by maintaining an active dialogue with the Proxy Board on the approach being taken to securing and monitoring risk management effectiveness;
  • Review and approval, together with the Audit Committee, of the Company’s statements on internal controls and risk management in the Annual Report.
2. To monitor risk exposures

The Committee will:

Review reports on significant risk exposures (both “gross” i.e. before mitigation and “net” i.e. post-mitigation); this will include a review of the top-level risk register and of the approach to formulating the full risk register;

  • Consider changes and trends in risk exposures, including consideration of external factors influencing the Company’s risk profile;
  • Consider how far the estimated risk exposures are being mitigated to the required level in line with the agreed Risk Strategy;
  • Assess periodically, from a risk and internal control perspective, the Group Business Model and strategy, to check that key strategic and financial risks are reflected in the risk strategy and risk register (including consideration of stress-testing or scenario analysis undertaken by management);
  • Periodically assess the alignment between the Group’s strategy, its risk strategy and the prevailing risk profile and report its assessment to the Board; in doing so the Committee shall consider the inter-connectedness of risks;
  • Review the steps Management are proposing to mitigate existing, changing or emerging risks;
  • Conduct an initial review of management recommendations to the Board relating to risk strategy and the level of investment in mitigation;
  • Review and approval of the Company’s statements on risk exposures in the Annual Report.
3. To monitor QinetiQ’s compliance with the compliance requirements (agreed with the MOD), the QinetiQ generic Conflict of Interest Policy, and the Proxy Regime.

The Committee shall oversee and ensure the effective application of compliance requirements (agreed with the MOD) and the QinetiQ generic Conflict of Interest Policy, and provide assurance that the related obligations set out in the Articles of Association are being fully adhered to.

Reporting to the Committee, the key roles of Compliance Implementation Director and Compliance Audit Director will be responsible for implementing the Compliance System and undertaking periodic audits respectively to demonstrate and provide assurance that QinetiQ’s obligations are being met.

In addition, the Committee shall in relation to all businesses within the Group, wherever situated:

  • monitor the effective application of the QinetiQ Group’s business ethics principles;
  • monitor the effective application of the Proxy Regime’s meetings, visits and communications requirements;
  • monitor the activities of specific internal functions;
    • Safety relati ng to people, products, services and advice
    • International Trade Control including sanctions (against individuals, organisations or countries), relevant import and export licensing requirements
    • Information security, data protection and physical security
    • Commercial
    • Corporate Social Responsibility
    • Environmental, sustainability and supply chain management
    • Research involving human subjects
  • monitor any other internal functions which the Committee may, from time to time, determine falls within the scope of its responsibilities;

Minutes

The minutes of meetings of the Committee shall be circulated to all members of the Board.

Other

The Committee shall review on an annual basis the Committee's effectiveness and recommend to the Board any necessary changes.